- How to archive folder in outlook 2016 archive#
- How to archive folder in outlook 2016 free#
How to archive folder in outlook 2016 archive#
If you want to archive all emails, calendars, and tasks etc. And, select folder (Inbox to archive emails) to archive. Next, in Archive window, opt Archive this folder and all subfolders.
Archived messages can’t be discoverable from the user’s primary Inbox search. Steps to Archive Emails Manually in Outlook 2016: Go to the File menu, select Cleanup Tools and click on Archive. How to archive folder in outlook 2016 free#
It is used to free up space in the user’s primary mailbox by moving messages to the archive mailbox. In Outlook Desktop, you can see a folder group with the prefix Online Archive (ex: Online Archive – In Outlook Online (OWA), you can see a folder group with the prefix In-Place Archive (ex: In-Place Archive – Alex Wilber). Online Archive acts as a second account in Outlook. Once activated, users will have an additional mailbox which is called an archive mailbox. Older messages (mails of a certain age) are moved automatically by retention policies, you can also manually move messages or set Outlook rules to move. 
Online or In-Place archive will not be enabled by default, admin needs to enable this feature through Exchange Online admin center or using PowerShell. This is a true archiving feature since it will free up space in the user’s primary and move archived mails into the user’s archive mailbox by keeping the same folder structure. Online Archive is a feature for Microsoft Office 365 customers. Messages can be discoverable from the search box or by navigating to the Archive folder. Do not reduce the size of the user’s primary mailbox. Just another folder to keep your Inbox clean by moving messages that do not require further focus. You can use the Archive button in the Delete group on the ribbon to move messages to the Archive folder without deleting them. 
For Exchange,, and Microsoft Office 365 accounts, the Archive folder is one of Outlook’s default folders, like Inbox, Sent Items, and the Deleted Items folder. /001-how-to-archive-emails-in-outlook-3a57e60952c2458cbf97c6a7a7b384d7.jpg "how to archive folder in outlook 2016")
Archiving messages doesn’t reduce mailbox size since the messages are still stored in the user’s primary mailbox but a different folder. You can move messages to the Archive folder without deleting them. The Archive folder is one of the default folders in Outlook, like Inbox, Sent Items, and the Deleted Items folder. In this post, I am going to explain the differences between Outlook’s default Archive folder and Online Archive (or In-Place Archive) feature. There are several ways to archive messages in Outlook. Archiving in Office 365 is one of the important features to keep old messages in a different place.
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